How to run team days that hold up in ESG reporting
A practical checklist for CSR and ESG leads — from setting objectives and finding the right charity partner, to running the day and capturing evidence that shows up when it matters.
Team volunteering day checklist for businesses
Team volunteering days often start with good intentions and then stall in the admin. Finding the right charity, coordinating across sites, managing the day, piecing together the evidence afterwards.
For organisations with dispersed teams, that gap is a professional risk. When a bid evaluator asks for Social Value Act evidence, the board wants community investment data by site, or the ESG disclosure cycle arrives — the evidence needs to already exist.
Last year, 140 million employee volunteering hours went unused in the UK *. Not because organisations don't care. Because the structure wasn't in place to make it count.
Four parts. One repeatable process.
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Define & plan
Set objectives, confirm reporting destination, align governance and sponsorship before anything moves.
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Find & book
Source and vet the right charity partner, including due diligence for regulated industries and Social Value Act alignment across all four UK nations.
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Prepare & run
Communicate with your team, secure manager sign-off across sites, and capture what you need on the day before people leave.
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Measure & report
Map activity to GRI, SASB, UN SDGs, and Social Value Act frameworks. Build the evidence trail that holds up under scrutiny.
Who it's for
CSR Directors, ESG Managers, Social Impact leads, and anyone responsible for running and evidencing employee volunteering programmes across UK organisations.
To download the checklist, please enter your details.
* RVS / Censuswide, June 2025